Ana M. Fournier
San Juan
Summary
Experienced and dedicated professional with a proven track record in thriving within fast-paced office environment. Collaborative team player excelling in conducting comprehensive financial analysis and managing budgets efficiently. Provides exceptional staff support, consistently demonstrating a strong sense of responsibility, punctuality, and productivity even when working independently.
Overview
28
28
years of professional experience
4
4
years of post-secondary education
Work History
Administrative Officer
Puerto Rico Tourism Company
06.2012 - Current
- Budget administration of the Marketing and Promotions Department, and other auxiliary budgets such as, Tourism Sports Committee, Sponsorship Committee, and the Air Access and Maritime Program, among other special projects.
- Budget management of the Puerto Rico Tourism Company's international offices in Spain and New York until end of operations due to transfer of international marketing efforts to the private sector.
- Provide advice to the Chief Marketing Officer, executive staff, and office personnel to improve business plan execution and effectively manage budget distribution.
- Manage spreadsheets, accounts, and generated reports for Department database.
- Maintain accurate records, processing of invoices, purchase requisitions, and contract requests of the Department.
- Analyze historical and current financial data to create reports that enable management teams to make strategic decisions to meet business goals.
- Monitor and analyze accounts details in Oracle E-Business Suite.
- Retrieve daily and weekly funds request reports in Oracle E-Business Suite to monitor accounts balances and track modifications made to original budget distribution.
- Retrieve weekly "Project Billing Inquiry” reports, in Oracle E-Business Suite, from auxiliary budgets to perform a budget-reconciliation.
- Ensure compliance with Company regulations by maintaining up-to-date knowledge of requirements and monitoring adherence to guidelines.
Special Aid to Chief Marketing Officer
Puerto Rico Tourism Company
09.2010 - 05.2012
- Oversaw account budgets, internal billings and monthly reports of the main advertising agency.
- Introduced agile methodologies into project management processes, increasing team efficiency and adaptability to change.
- Oversaw budget allocation and management for all marketing initiatives.
- Responsible for the Marketing and Promotions Department budget, and other auxiliary budgets such as, Tourism Sports Committee, Sponsorship Committee, and the Fund for the Development of the Tourism Industry, which includes the Air Access and Maritime Program.
- Collaborated in the development of new branding and marketing strategies.
- Submitted monthly and yearly budget estimates and reports to support executive decision making.
- Collaborated with legal, accounting and other professional teams to review and maintain compliance with regulations.
- Developed budget requests for business plans to be presented to the board of directors.
Administrative Officer
Puerto Rico Tourism Company
11.2006 - 08.2010
- Managed the Marketing and Promotions Department budget, and other auxiliary budgets such as, Tourism Sports Committee, Sponsorship Committee, and the Air Access and Maritime Program, among other special projects.
- Provided advice to the Chief Marketing Officer, executive staff, and office personnel to improve business plan execution and effectively manage budget distribution.
- Managed spreadsheets, accounts and generated reports for Department database.
- Maintained accurate records, processing of invoices, purchase requisitions, and contract requests of the Department.
- Monitored and analyzed accounts details in Oracle E-Business Suite.
- Retrieved daily and weekly funds request reports in Oracle E-Business Suite to monitor accounts balances and track modifications made to original budget distribution.
- Retrieved weekly "Project Billing Inquiry" reports, in Oracle E-Business Suite, from auxiliary budgets to perform a budget-reconciliation.
- Ensured compliance with Company regulations by maintaining up-to-date knowledge of requirements and monitoring adherence to guidelines.
- Served as administrative liaison with the Finance Department to ensure adherence to budgetary guidelines and to maintain up-to-date financial records.
- Analyzed historical and current financial data to create reports that enable management teams to make strategic decisions to meet business goals.
Administrative Assistant
Puerto Rico Tourism Company
09.2000 - 10.2006
- Responsible for the accounting of the public relations contracts from Germany, Mexico, Spain, United Kingdom, and the United States
- Edit and translate press releases for international media markets, between English and Spanish
- Research and compile information for international media editorial work
- Reconcile budget accounts and generate monthly financial reports
- Responsible for the Public Relations yearly budget request
- Review documents and transactions to ensure compliance with internal controls, policies, and procedures
- Provide support to Public Relations Officers in the coordination of international media trips
Marketing Representative
Puerto Rico Tourism Company
09.1996 - 08.2000
- Greet international visitors at the Tourist Information Center and assist with inquiries regarding the country, attractions, hotel accommodations, ground transportation, and events
- Assist Italian and Portuguese speaking visitors
- Collaborate in special events and trade market fairs
Education
Bachelor’s Degree - Business Administration: Tourism Major
Universidad Del Sagrado Corazón
San Juan, Puerto Rico 08.1992 - 07.1996
Skills
- Microsoft Office
- Oracle E-Business
- Analytical and Financial Skills
- Database administration
- Independent Work
- Document Translation
- Basic Proficiency in Italian and Portuguese
Timeline
Administrative Officer
Puerto Rico Tourism Company
06.2012 - Current
Special Aid to Chief Marketing Officer
Puerto Rico Tourism Company
09.2010 - 05.2012
Administrative Officer
Puerto Rico Tourism Company
11.2006 - 08.2010
Administrative Assistant
Puerto Rico Tourism Company
09.2000 - 10.2006
Marketing Representative
Puerto Rico Tourism Company
09.1996 - 08.2000
Bachelor’s Degree - Business Administration: Tourism Major
Universidad Del Sagrado Corazón
08.1992 - 07.1996
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