BELMARIE GONZALEZ
TRUJILLO ALTO
Summary
Dependable office management professional brings 15 years of experience in administrative oversight. Self-starter and skilled team leader with history unifying staff under common goals, modeling organizational efficiency and instilling customer service excellence. Specializes in office environments. Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.
Overview
18
18
years of professional experience
Work History
Accounting / Office Manager
Truck and Trailer
01.2009 - 08.2023
- Oversaw CRM updates and backups, report generation and troubleshooting requisition
- Distributed memos and updates to apprise departments and divisions of corporate objectives and developments
- Delivered administrative support by conducting research, preparing reports and handling information requests
- Processed orders for equipment and supplies within budgetary guidelines to maintain inventory control
- Supervised business office staff and administrators, driving office operations
- Reviewed invoices for accuracy to identify cost savings
- Managed and controlled office supply inventory to secure timely ordering or requisition of depleted or low-level stock
- Performed human resources functions by conducting new hire orientation and administering benefits
- Evaluated office processes to report opportunities for improvement to leadership
- Processed and managed accounts payable, driving accuracy and on-time payment of vendor invoices
- Monitored accounts receivable, advising of delinquencies or other account irregularities
- Established and maintained filing systems to support office personnel
- Leveraged technology to recommend enhanced or optimized systems
- Developed budgets, prepared forecasts and monitored financial deadlines
- Produced accurate and compliant financial statements, reports, documentation and budget frameworks
- Managed payroll processing and changes for 35 employees
- Prepared month-end closing entries for detailed reporting and recordkeeping
- Handled accounting operations such as updating journal entries, pursuing collections and reconciling accounts
- Oversaw cash flow, controlled costs and financial matters
- Evaluated and approved contracts, proposals and purchase orders
- Reconciled and reviewed operations databases and accounting system records to calculate and determine accurate monthly revenues
- Verified and posted account transactions to prepare checks and maintain accounting ledgers
- Directed over 35 accounting and payroll employees while preparing and reconciling tax returns and accounts
- Planned, directed and monitored regulatory operations, tax reporting and audit compliance
- Coordinated preparation of external audit materials and external financial reporting
- Analyzed actual financial results to budget, preparing variance reporting to functional groups
- Created financial management mechanisms to minimize financial risk to business
- Managed relationships with tax authorities, bankers and auditors
- I make monthly payments of employee retentions and prepare quarterly ones
- Deposits over $15,000.00 dollars and monthly bank reconciliation.
Accounting
Colegio Wilma Chavez
01.2006 - 01.2009
- Revamped financial reports to include forecast goals to improve monthly reporting procedures
- Provided witness statements in court cases regarding client financial records
- Worked with executives and upper management to establish and balance company budgets
- Provided accurate financial projections by examining current tax liabilities and projected future earnings
- Collected and assembled financial data to analyze costs on year-to-year basis relative to fiscal planning and budgeting activities
- Managed and trained team members to enhance audit department performance and increase operational efficiency
- Maintained accurate accounts for cash, fixed assets and other transactions
- Cross-trained employees, enabling completion of priority tasks during personnel absences
- Wrote reports, authored papers and organized supporting documentation
- Mitigated annual audit risks and developed final certification reports for small businesses
- Performed audits of operational and financial areas to check compliance
- Maximized tax refunds by striving to obtain taxable income, deductible expenses and allowance details
- Analyzed balance sheets for mistakes and inaccuracies
- Developed staff expense and reimbursement tracker to reduce user errors and increase reporting accuracy.
Education
BBA -
Universidad Interamericana De PR
01.2005
Skills
- CRM and Office Management Software
- Budgetary Planning
- Resource Planning
- Hiring and Terminations
- Operational and Financial Reporting
- Performance Evaluations
- Payroll Oversight
- Report Writing
- Customer Relations
- Banking Operations
- Data Entry
- Project Management
- Training and Coaching
- File and Data Retrieval Systems
- Accounts Payable and Receivable
- Invoicing and Billing
- Expense Reporting
- Workforce Management
- Proposal Writing
- QuickBooks
- Verbal and Written Communication
- Business Correspondence
- Work Planning and Prioritization
- Time Management
- Operational Improvements
- Sensitive Document Disposal
- Human Resource Management Software
- Cash Flow Management
- Payment Processing
- Tax Preparation and Filing
- Payroll Administration
- Credit management
- Vendor Relationship Management
- Auditing procedures
- Revenue Recognition
- Client Billing
- Excellent multi-tasking ability
- Customer Service
- Confidentiality and Ethics
- Office Administration
- Employee Supervision
- Billing
- Office Management
- Employee Training
- Training and coaching
- Payroll Processing
- Payroll and budgeting
- Credit and collections
- Report Preparation
Languages
Spanish
Timeline
Accounting / Office Manager
Truck and Trailer
01.2009 - 08.2023
Accounting
Colegio Wilma Chavez
01.2006 - 01.2009
BBA -
Universidad Interamericana De PR
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