Haydee Velez Delgado
Carolina,PR
Summary
Dedicated administrative/legal professional.
Overview
37
37
years of professional experience
Work History
Administrative Assistant, First Line Supervisor
Emergency Management Agency
- Hours worked: 40 hours per week
- Current/, Danny A
- Santiago 202-899-0795
Monitor, Records Management
WEBTA Timekeeper
- Research - All activities related to the FBO Mailbox and FBO Action Tracker; ongoing initiative
- Attend FBO Leadership meetings
- Set up improvement plants for the FBO Tracker activities
- Review Memos for format, grammar; create routing form and follow protocol on the routing process from Requestor to FBO Leadership, to CFO Office
- Reviews of CORE PINs requests
- Reviews of requests and DPR Recalculations and Lock-ins
- Taking on enhanced role with incoming DPR recalculations and MC POA
- Uploading documents to the CFO Drive and DPR SharePoint saving in appropriate naming convention
- Also updating Comments on Tracker mailbox
- Learned how to request rights in FEIMS for new Spend Plan and VayGo Staff, Learned the process of who to contact to approve the requested rights
- Continue to assist on this when needed.
Administrative Assistant
Federal Emergency Management Agency
- Schedule meetings and set up of conference rooms and inventory of conference room’s equipment
- Provide administrative support to Spend Plan team preparing Spend Plan reports for COR3 and External Affairs; assist on RAA Reports, gather information from eCAPs or Spend Plan links for collecting data for reporting daily reports (Spend Plan Monthly Completion, Spend Plan DPRs, Spend Plan LODs, in relation to projections/obligations, record
- Notes taker and transcription of Spend Plan weekly meetings with sectors
- Distribution of the Spend Plan Monthly Completion Report
- Manages Spend Plan Team Calendar for accountability purposes
- Manages Max Trax - Finance Chiefs’ objectives’ reporting (Company OKRs)
- Handles and distribute to leadership e Finance’s Action Office compliance tasks
- Handles Call Downs and Parking Inventory
- Assist in the digitalization of documents
- Communicates to Leadership personnel inquires for solutions
- Greets visitors to Finance areas
- Transmittal of traveler’s expenses using Concur
- Quest of resources; digitalization of documents, rotation requests, personnel inquiries, parking permits updates, weekly reports and follow ups for training development for personnel
- Record Management Custodian for Finance, Travel and Fiscal Transparency and other Sectors
- Rosetta Stone Language Administrator
- Clerical support to Finance leadership
- Manages Spend Plan reports – COR 3 Report and External Affairs Spend Plan Obligations
- Report for the disasters; Review of the DPRs Memorandums and Spend Plan Recalculations;
- Gather and Search information from the Fits Reports; Spend Plan sites;
- Manages Records Management for Finance and VAYGO
- Acts as an AOPC for Travel Cards
- Review the format/templates for the (DRF) Congressional report
- Review the PINs request for personnel
- Active participation for learning purposes to Spend Plan DR4339PR meetings, briefings projections to Programs and Leadership.
Project Specialist
Federal Emergency Management Agency
- Hours worked: 45-50 hours per week.
Legal Assistant
Casellas Alcover
- Burgos
- Hours: 40-45 hours per week
- Supervisors Manuel Pietrantoni, 787-403-4277 Ricardo Casellas, 787-402-0747
Administrative support
Stephanie Johnson/Theresa
10.2020 - Current
- To FEMA-OCFO
- Field Based Operations – Disaster Relief Fund
- Hours worked: 40 hours, J
- Nola 202-754-1954/228-243-1746
- Guaynabo
Hiring Manager
07.2018 - Current
- Shane York, 208-739-6656
- Guaynabo
Supervisor
04.2007 - 07.2018
- Cathy Poe, 540-686-3147/ Nancy Niedernhofer, 202-374-6679
- Guaynabo,
- Performed clerical duties assisting HR Specialists in maintaining updates of HR new hires tracker
- Notes taker in meetings
- Organized electronic HR files related to hiring process
- Assisted in reference checks for candidates
- Typing of variety of documents as assigned
- Set up appointments with candidates for interviews
- Handled and updated HR Outlook mailbox (Hiring Staff)
- Greeted new local hires in initial interactions with IT, APO services and sectors
- Updated HR new hiring tracker.
Case Manager
s Rio Grande
01.2018 - 04.2018
- And Luquillo
- Hours worked: 53 hours per week Supervisor: Rosa Avalon, 787-237-1671
- Guaynabo, Managed interviews with citizens affected by Hurricane Irma or Maria for collecting property damages information
- Briefed citizens in relation of required documentation for completing cases
- Review of citizens’ ownership documentation
- Processed applications electronically
- Digitalized and upload in citizens’ application
- Interpreted citizens’ inquiries and claims of contractors
- Documented inquiries for supervisors’ resolution
- Record of accountability of daily citizens’ visits and prepared reports for leadership
- Handled citizens with emotional difficulties and arranged for further services of counseling services.
PRTC supervisor
Guaynabo
03.2017 - 01.2018
- 787-793-3705, Law office support to Litigation Manager and staff attorneys
- Managed third party-plant property damages documentation to avoid prescription
- Handled plant property damages claims with company insurers, adjusters or individuals
- Negotiated claims with external or third parties previously authorized by litigation manager
- Reported clients inquires to litigation manager
- Transmittal of court and governmental filings
- Routed staff incoming calls; greeted attorneys and clients
- Developed office templates for police department and governmental continuous requests of information
- Drafted letters related legal matters
- Improved litigation legal filing system for: plant property damages, court cases and extra judicial claims
- Collaborated with staff attorneys in the process of extensive documentation using scan and copier
- Managed IRS stamps for court filings.
Litigation Secretary
04.2015 - 02.2017
- Jackson Lewis law firm
- Hours worked: 40 hours per week Supervisor: Juan Santos, 787-522-7305
- San Juan, Law office support to labor attorneys: assisted in depositions, discovery and appeal stages
- Organized and prepared extensive case documentations in CDs or binders
- Prepared documentation for depositions and assisted during depositions proofreading of documentations
- Calendarized court hearings and plaintiff’s depositions using Outlook
- Transmittal of court and governmental filings, letters, client engagements, excel tables, monthly notarial report, redact of documentation and power point presentations for clients
- Follow ups and updates of pleadings files for court hearings
- Routed staff’ calls
- Handled service of subpoenas with process servers
- Greeted clients, attorneys and plaintiffs (visitors)
- Liaison with messengers, suppliers and building administration personnel
- Managed staff inquiries for IT assistance
- Coordinated with attorneys in the preparation for labor seminars for clients and provided support in out of office seminars
- Handled attorneys’ expenses using Concur
- Reviews of purchase orders, research of potential suppliers; dealing directly with suppliers for specific projects, including projects with critical timing
- Extensive examination and review, approves and process for payments all incoming invoices to Accounting Department section
- Meetings with suppliers to validate unclear submission of invoices
- Avoid duplication of invoices; attention to detail to submission of purchase orders, invoices or proposals.
Supervisor
Cassandra
10.2014 - 05.2015
- Voltagio: 787-274-1414
- Cupey, Routed incoming calls for attorneys
- Handled subpoenas with process servers
- Proof reading of documentation
- Transmittal of letters, process of court filings in lower and appeal courts; route of correspondence; scan of and bates numbered of extensive documentation
- Handled with external parties’ plaintiff’s confidential documentation in discovery stage
- Assisted in monthly notarial activities report in electronic system for attorneys
- Assisted (limited) attorneys in auction processes.
Legal Secretary
Kissimmee, Florida
09.2014 - 04.2015
- Litigation Manager
- RB Personnel/ Assigned to PRTC d/b/a Claro
- Hours worked: 40 hours per week, Greeted and processed client’s cash/credit/check transactions for purchase of goods
- Organized and maintained Kids section in order
- Handled customers inquires for supervisors’ attention
- Special project for three weeks)
Records Clerk
City Hall
St. Cloud, Florida
11.2014 - 03.2015
- Career Source of Central Florida (Kissimmee office)
- St
- Cloud, Hours worked: 40 hours per week Supervisor: Linda Jaworsky, 407-957-7300, Collaborated with switch operator handling Spanish spoken citizens with calls and attended switchboard during operator’s breaks
- Handled public postings for citizens and vouchers transmittal
- Assisted in Recycling Program
- Assisted Deputy Clerk in preparation of Major’s meetings and activities for citizens
- Research of former City’s mayors
- Cashier Kmart stores
- Hours worked: 30 hours per week
- Supervisor, Midgdalia Saez Rivera, 407-846
Legal Secretary
Puerto Rico Legal Services
Carolina
10.2013 - 10.2013
- Reviewed and compiled extensive legal (citizens) documentation for digitalization
- Digitalized pleadings and transferred into Puerto Rico Legal Services internal share drives
- Briefed legal director of workload status upon completion
- Delgado & Fernandez law firm
- Hours: 40 hours per week
Administrative
Hato Rey
02.2007 - 09.2013
- Provided law office support to managing partner in his initiation process of law office (former partner of Fiddler Gonzalez and Rodriguez): accountability and inventory of clients’ files for three additional partners
- Extensive work in organization of files
- Collaborated for one year and a half acting as receptionist, secretary and office clerk
- Developed law firm filing system and office managing basic instructions (for new hires) to handle the filing and notification of legal documentation
- Trained new hires - secretaries
- Assisted attorneys with scheduling of client meetings for hearing preparations
- Routed staff incoming calls and handled calls with judicial assistants, attorneys and governmental representatives regarding legal cases
- Served as a liaison with messengers, process servers and external outsources
- Attorneys’ facilitator for administrative matters
- Collaborated with attorneys in case inception, discovery stages and depositions and appeals
- Reviewed and analyzed case documentation
- Research of cases as assigned
- Collaborated with attorneys in filing legal documentation in lower and appeal courts
- Visited governmental agencies for research of documentation
- Compiled and prepared extensive documentation in binders
- Reviewed and pre-approval of invoices prior submitting to Administrator
- Inventory of IRS stamps
- Prepared power points presentations for variety of seminars
- Assisted attorneys in their presidential functions with the Federal Bar Association
- Managed sensitive and confidential matters
- Handled and inventoried open and closing matters
- Transcription of court hearings or as audios as requested
- Clerical legal duties: typing of variety of documentation; scan of documents; photocopying, preparation of CDs for discovery stages; prepared legal indexes; bates stamps of documentation; notification of variety of documentation
- (Legal) Assistant Fiddler Gonzalez & Rodriguez law firm Hours: 40-45 hours per week
- Supervisors Manuel Pietrantoni, 787-403-4277/ Ricardo Casellas, 787-402-0747
Hato
05.1997 - 02.2007
- Administrative and law office support to managing partner
- Routed incoming calls, transcribed recorded dictations
- Transmittal of partner’s expenses; prepared vouchers; inventory of IRS stamps for court filings
- Drafted letters and initial case pleadings; calendar hearings; prepared power point presentations; typing of extensive legal documents; proof reading of extensive documentations; filing of monthly notarial report; preparation of pleadings files; maintained pleadings files organized
- Collaborated with legal secretaries during workload rush, labor seminars and transcription of tape recordings
- Assisted Word Processing Supervisor in typing of extensive data for deeds documentation in a bi-weekly basis after completing my workload.
Education
Diploma in progress - Business Administration, Accounting
Universidad del Este, G. Méndez
MBTI - undefined
Interamerican University, Business Training Institute
Master’s degree - Criminal Justice, Criminology and Investigation
HR Block Training Institute
HR Block Training Institute Taxes Course - undefined
Skills
Multi-taskundefined
Accomplishments
- AED training
- HR Block tax course
- Trademarks
- Power Point
- IFMIS
- Travel Policy
- DTS Deployer
- Records Management
- ACT
- Max Trax
- Grants Basics
- Implementing Public Assistance Alternative Procedures for Permanent Work
- Power Point, MS Word
- Fiscal Law (in progress)
- Travel Card trainings
- Mandatory trainings (continuous)
- Excel trainings
- Active Shooter
- Rosetta Language
- FAITAs course (8 hrs)
- Spend Plan trainings related obligations, expenditures; collecting data on Spend Plan sites
- Financial trainings (Basics, Budget)
- Spend Plan Reports Requirements review brainstorming
- Spend Plan Overview and Projection Meetings
- DRF Spend Plan Team trainings (PA Tracker, Obligations, Projections)
- DHS PPBE (Federal Budget training, beginner)
- Budget Estimating using Microsoft Excel
- Appropriations Law Course
- Federal Financial Systems, Beginner
Additional Information
- FGR Law firm and CAB law firm Mrs. Nivia Vázquez, 787-590-3377, Compassionate Friends and FGR law firm Mrs. Iris V. Jaime, 321-310-1584, FGR law firm Mr. Raul Morales, 787-667-8861, FGR law firm Mrs. Igsa Alvarez, 787-518-2064, Parroquia Santos Apostoles Pedro y Pablo Dalila Allende, Esq., 787-769-4265 Academia Santa Teresita Mrs. Kianna Paulino, 787-466-0537 (FEMA)
Timeline
Administrative support
Stephanie Johnson/Theresa
10.2020 - Current
Hiring Manager
07.2018 - Current
Case Manager
s Rio Grande
01.2018 - 04.2018
PRTC supervisor
03.2017 - 01.2018
Litigation Secretary
04.2015 - 02.2017
Records Clerk
City Hall
11.2014 - 03.2015
Supervisor
Cassandra
10.2014 - 05.2015
Legal Secretary
09.2014 - 04.2015
Legal Secretary
Puerto Rico Legal Services
10.2013 - 10.2013
Supervisor
04.2007 - 07.2018
Administrative
Hato Rey
02.2007 - 09.2013
Hato
05.1997 - 02.2007
Administrative Assistant, First Line Supervisor
Emergency Management Agency
Monitor, Records Management
WEBTA Timekeeper
Administrative Assistant
Federal Emergency Management Agency
Project Specialist
Federal Emergency Management Agency
Legal Assistant
Casellas Alcover
Diploma in progress - Business Administration, Accounting
Universidad del Este, G. Méndez
MBTI - undefined
Interamerican University, Business Training Institute
Master’s degree - Criminal Justice, Criminology and Investigation
HR Block Training Institute
HR Block Training Institute Taxes Course - undefined
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