Lamia Ben Ayach
Administrative Assistant /Policy Analyst
Parma
Summary
I am a dynamic, trilingual professional with a solid foundation in law and a keen ability to navigate the complexities of policy analysis and administration management. As a dedicated and adaptable individual, I excel in environments that require both depth of knowledge and breadth of perspective.
Overview
8
8
years of professional experience
4
4
years of post-secondary education
6
6
Languages
Work History
Administrative Assistant
EFSA
11.2024 - Current
- Organize internal and external workshops or seminars related to risk assessments or EFSA initiatives.
- Coordinate logistics for external events, including conferences, that the Risk Assessment Unit is involved in or hosting.
- Ensure clear written and verbal communication with team members, external stakeholders, and experts.
- Ensuring that all logistical elements (travel, documents, equipment) are handled accurately.
- Dealing with sensitive risk assessment information, and adhering to EFSA’s standards for confidentiality
Administrative Assistant
EUIPO
09.2023 - 09.2024
- Organize and schedule internal meetings for the Academy Department, ensuring alignment with the availability of key participants (e.g., department managers, legal advisors, and external stakeholders).
- Assist in compiling performance reports, analyzing feedback, and providing quality management insights to department heads.
- Ensure that quality management documentation is maintained and updated regularly.
- Assist with the planning and coordination of external events such as conferences, workshops, and training sessions for stakeholders (e.g., EU officials, IP experts, industry representatives).
Legal Compliance Officer
JUSTECH
01.2022 - 08.2022
- Conducted thorough legal compliance reviews, ensuring strict adherence to laws, regulations, and contractual obligations
- Drafted agreements and contracts to establish partnerships with clients for the use of the platform, negotiating terms and conditions to protect the company's interests
- Conducting compliance audits and assessments to identify areas of risk and non-compliance
Administrative Support
LEONARDOPAINT
01.2021 - 09.2021
- Provided administrative management support to executives, including calendar management, travel coordination, and document preparation
- Communication Management: Managing the director's emails, phone calls, and other correspondence in French and English
- Meeting Support: Assisting with the organization and coordination of meetings, including preparing agendas, taking minutes, and distributing meeting materials
Community Engagement Coordinator
Hult Prize
07.2020 - 08.2021
- Developed and implemented strategies to effectively engage the community and promote active participation
- Collaborated with stakeholders to ensure the success and impact of projects aimed at addressing pressing issues
- Managed project logistics, including planning, coordination, and execution, to achieve project goals efficiently
- Drafting policy briefs, reports, and other materials to communicate the NGO's positions to policymakers, stakeholders, and the public
Finance Officer
NILS
09.2016 - 08.2018
- Manage administrative tasks, including budgeting, resource allocation, and reporting
- Prepare and analyze financial reports for insights
- Liaise with stakeholders, including members, partners, and external organizations
- Monitor compliance with financial regulations and reporting requirements
- Assess financial risks and develop risk mitigation strategies
Education
Master of European Interdisciplinary Studies -
College of Europe, Natolin Campus
01.2023 - 12.2023
Master in Public Law - undefined
University of Sousse
01.2021 - 12.2021
Master 2 (M2) - undefined
Karl-Franzens-Universität Graz
01.2020 - 12.2020
Bachelor's - Public Law
University of Sousse
01.2018 - 12.2018
Skills
COMMUNICATION STRATEGIES
MICROSOFT 365
EUROPEAN PROJECT MANAGEMENT
PROBLEM SOLVING
CRITICAL THINKING
STAKEHOLDER MANAGEMENT
RESEARCH AND DRAFTING
POLICY ANALYSIS
DATA VERIFICATION
CORPORATE GOVERNANCE
DIGITAL CONTENT
Office administration
Mail handling
Computer proficiency
Documentation and reporting
Extra-Curricular Activities
Soliya's dialogue and facilitation training virtual exchange programs, US Remotely, 03/01/21, Present Volunteer workcamps, EVS, exchanges, seminars about the environment, and green policy., Iceland, Remotely, 02/01/21, 06/30/21 The Hult Prize, world's largest student social entrepreneurship competition., Sousse, Tunisia, 01/01/20, 12/31/20 ANCU: Association for Arts and Culture, serving as the representative body for university clubs across Tunisia., Sousse, Tunisia, 02/01/18, 12/31/20 International Model United Nations of the Middle East and North Africa (MENAMUN)., 07/01/19, 08/31/19
Accomplishments
- European Commission Scholarship (2022): Awarded a prestigious scholarship by the European Commission to study at the College of Europe, a renowned institution for advanced European studies.
- Historic Achievement at EUIPO (2023): Selected as the first Tunisian in history to join the European Union Intellectual Property Office (EUIPO), marking a significant milestone in the representation of Tunisia within EU agencies.
- EFSA Young Professional (2024): Chosen as one of the top candidates from over 2,000 applicants to join the European Food Safety Authority (EFSA) as a Young Professional, an exceptional accomplishment that highlights my expertise and potential within EU institutions.
Timeline
Administrative Assistant
EFSA
11.2024 - Current
Administrative Assistant
EUIPO
09.2023 - 09.2024
Master of European Interdisciplinary Studies -
College of Europe, Natolin Campus
01.2023 - 12.2023
Legal Compliance Officer
JUSTECH
01.2022 - 08.2022
Administrative Support
LEONARDOPAINT
01.2021 - 09.2021
Master in Public Law - undefined
University of Sousse
01.2021 - 12.2021
Community Engagement Coordinator
Hult Prize
07.2020 - 08.2021
Master 2 (M2) - undefined
Karl-Franzens-Universität Graz
01.2020 - 12.2020
Bachelor's - Public Law
University of Sousse
01.2018 - 12.2018
Finance Officer
NILS
09.2016 - 08.2018