Lamia Ben Ayach
Administrative Assistant /Policy Analyst
Parma
Summary
I am a dynamic, trilingual professional with a solid foundation in law and a keen ability to navigate the complexities of policy analysis and administration management. As a dedicated and adaptable individual, I excel in environments that require both depth of knowledge and breadth of perspective.
Overview
8
8
years of professional experience
4
4
years of post-secondary education
6
6
Languages
Work History
Administrative Assistant
EFSA
11.2024 - Current
- Organize internal and external workshops or seminars related to risk assessments or EFSA initiatives.
- Coordinate logistics for external events, including conferences, that the Risk Assessment Unit is involved in or hosting.
- Ensure clear written and verbal communication with team members, external stakeholders, and experts.
- Ensuring that all logistical elements (travel, documents, equipment) are handled accurately.
- Dealing with sensitive risk assessment information, and adhering to EFSA’s standards for confidentiality
Administrative Assistant
EUIPO
09.2023 - 09.2024
- Organize and schedule internal meetings for the Academy Department, ensuring alignment with the availability of key participants (e.g., department managers, legal advisors, and external stakeholders).
- Assist in compiling performance reports, analyzing feedback, and providing quality management insights to department heads.
- Ensure that quality management documentation is maintained and updated regularly.
- Assist with the planning and coordination of external events such as conferences, workshops, and training sessions for stakeholders (e.g., EU officials, IP experts, industry representatives).
Legal Compliance Officer
JUSTECH
01.2022 - 08.2022
- Conducted thorough legal compliance reviews, ensuring strict adherence to laws, regulations, and contractual obligations
- Drafted agreements and contracts to establish partnerships with clients for the use of the platform, negotiating terms and conditions to protect the company's interests
- Conducting compliance audits and assessments to identify areas of risk and non-compliance
Administrative Support
LEONARDOPAINT
01.2021 - 09.2021
- Provided administrative management support to executives, including calendar management, travel coordination, and document preparation
- Communication Management: Managing the director's emails, phone calls, and other correspondence in French and English
- Meeting Support: Assisting with the organization and coordination of meetings, including preparing agendas, taking minutes, and distributing meeting materials
Community Engagement Coordinator
Hult Prize
07.2020 - 08.2021
- Developed and implemented strategies to effectively engage the community and promote active participation
- Collaborated with stakeholders to ensure the success and impact of projects aimed at addressing pressing issues
- Managed project logistics, including planning, coordination, and execution, to achieve project goals efficiently
- Drafting policy briefs, reports, and other materials to communicate the NGO's positions to policymakers, stakeholders, and the public
Finance Officer
NILS
09.2016 - 08.2018
- Manage administrative tasks, including budgeting, resource allocation, and reporting
- Prepare and analyze financial reports for insights
- Liaise with stakeholders, including members, partners, and external organizations
- Monitor compliance with financial regulations and reporting requirements
- Assess financial risks and develop risk mitigation strategies
Education
Master of European Interdisciplinary Studies -
College of Europe, Natolin Campus
01.2023 - 12.2023
Master in Public Law - undefined
University of Sousse
01.2021 - 12.2021
Master 2 (M2) - undefined
Karl-Franzens-Universität Graz
01.2020 - 12.2020
Bachelor's - Public Law
University of Sousse
01.2018 - 12.2018
Skills
COMMUNICATION STRATEGIES
Extra-Curricular Activities
Soliya's dialogue and facilitation training virtual exchange programs, US Remotely, 03/01/21, Present Volunteer workcamps, EVS, exchanges, seminars about the environment, and green policy., Iceland, Remotely, 02/01/21, 06/30/21 The Hult Prize, world's largest student social entrepreneurship competition., Sousse, Tunisia, 01/01/20, 12/31/20 ANCU: Association for Arts and Culture, serving as the representative body for university clubs across Tunisia., Sousse, Tunisia, 02/01/18, 12/31/20 International Model United Nations of the Middle East and North Africa (MENAMUN)., 07/01/19, 08/31/19
Accomplishments
- European Commission Scholarship (2022): Awarded a prestigious scholarship by the European Commission to study at the College of Europe, a renowned institution for advanced European studies.
- Historic Achievement at EUIPO (2023): Selected as the first Tunisian in history to join the European Union Intellectual Property Office (EUIPO), marking a significant milestone in the representation of Tunisia within EU agencies.
- EFSA Young Professional (2024): Chosen as one of the top candidates from over 2,000 applicants to join the European Food Safety Authority (EFSA) as a Young Professional, an exceptional accomplishment that highlights my expertise and potential within EU institutions.
Timeline
Administrative Assistant
EFSA
11.2024 - Current
Administrative Assistant
EUIPO
09.2023 - 09.2024
Master of European Interdisciplinary Studies -
College of Europe, Natolin Campus
01.2023 - 12.2023
Legal Compliance Officer
JUSTECH
01.2022 - 08.2022
Administrative Support
LEONARDOPAINT
01.2021 - 09.2021
Master in Public Law - undefined
University of Sousse
01.2021 - 12.2021
Community Engagement Coordinator
Hult Prize
07.2020 - 08.2021
Master 2 (M2) - undefined
Karl-Franzens-Universität Graz
01.2020 - 12.2020
Bachelor's - Public Law
University of Sousse
01.2018 - 12.2018
Finance Officer
NILS
09.2016 - 08.2018
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