Summary
Overview
Work History
Education
Skills
Timeline
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Nicole Vega

San Juan

Summary

Highly organized and versatile operations professional with a strong background in executive support, accounting, and team coordination. Proven track record as a Chief Operating Officer and Executive Assistant, managing day-to-day operations, financial systems, and high-level scheduling for founders and CEOs. Skilled in streamlining workflows, handling internal and external communications, and supporting cross-functional teams. Detail-oriented, adaptable, and dedicated to keeping fast-paced businesses running smoothly.

Overview

3
3
years of professional experience

Work History

Executive Assistant to Founder

Heckman Strategic Partners LLC
05.2024 - Current
  • Managed the CEO’s calendar, coordinated internal meetings, investor calls, and press interviews.
  • Booked travel, managed inboxes, and ensured key deadlines were met with minimal oversight.
  • Created reports, pitch decks, and briefing materials for meetings and presentations.
  • Acted as a first point of contact with partners, vendors, and collaborators—filtering communications and preserving the CEO’s time.
  • Helped structure and optimize the CEO’s daily workflow and long-term planning.

Chief Operating Officer (COO)

Present Records
03.2024 - Current
  • Oversaw day-to-day operations, including team coordination, content pipelines, and launch timelines.
  • Implemented streamlined systems across marketing, accounting, and project tracking to improve team efficiency and reduce errors.
  • Managed vendor and contractor relationships, internal communications, and company-wide workflows.
  • Handled budgeting, financial forecasting, and reconciliations across multiple revenue streams.
  • Led operational planning for music releases, brand partnerships, and live events.

Accountant

La Terraza De San Juan Hotel
01.2024 - 03.2024
  • Increased efficiency by streamlining accounting processes and implementing new financial software.
  • Improved financial reporting accuracy through meticulous data analysis and reconciliation efforts.
  • Assisted in reducing outstanding accounts receivable balances by diligently following up on overdue invoices.
  • Reduced expenses by negotiating with vendors for better pricing and terms on services and supplies.

Controller Assistant /Senior Property Manager

BSA Construction
02.2022 - 02.2024
  • Maintained accurate and organized accounts payable records, ensuring cleanliness and organization of files.
  • Processed various payments and documents, including invoices, journal vouchers, employee reimbursements, and statements.
  • Established and validated new vendor accounts, ensuring accuracy and completeness of received information.
  • Efficiently scanned and coded invoices, adhering to timelines and selecting appropriate workflows for invoice approval.
  • Utilized accounting software to generate comprehensive financial reports on a weekly and monthly basis.
  • Conducted final move-out walk-throughs with tenants to identify and document necessary repairs.
  • Managed property management office's digital and hardcopy repository of original leases and renewal documents.
  • Verified income, assets, and expenses, maintaining a detailed file tracking sheet for each applicant.
  • Posted approved invoices weekly, aligning with Corporate and Property schedules, and committed invoices for payment.

Education

Bachelor Of Science - Marketing

Fisher College
Boston, MA

Skills

  • Executive Calendar Management
  • Cross-Functional Communication
  • Workflow & Process Optimization
  • Financial Reporting & Budget Tracking
  • CRM & Tool Fluency
  • Discretion & Confidentiality

Timeline

Executive Assistant to Founder

Heckman Strategic Partners LLC
05.2024 - Current

Chief Operating Officer (COO)

Present Records
03.2024 - Current

Accountant

La Terraza De San Juan Hotel
01.2024 - 03.2024

Controller Assistant /Senior Property Manager

BSA Construction
02.2022 - 02.2024

Bachelor Of Science - Marketing

Fisher College

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Nicole Vega