Executive Assistant with 7 years of experience. Expert in strategic planning and organization and providing comprehensive support to company leaders. Goal-oriented with ability to meet long-term goals through daily organization. Dedicated to excellent customer service, client satisfaction and team communication.
Hi, I’m
Fabiola Echevarria
Caguas,PR
Summary
Overview
8
years of professional experience
1
Certification
Work History
Business AtelierGuaynabo
Executive Assistant to CEO
05.2021 - Current
Job overview
- Proved successful working within tight deadlines and fast-paced atmosphere
- Demonstrated respect, friendliness and willingness to help wherever needed
- Completed paperwork, recognizing discrepancies and promptly addressing for resolution
- Oversaw daily operations to ensure high levels of productivity
- Served customers and followed outlined steps of service
- Created spreadsheets using Microsoft Excel for daily, weekly and monthly reporting
- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies
- Screened calls and emails and initiated actions to respond or direct messages for managers
- Created expense reports, budgets and filing systems for management team
- Supported company leaders by managing budgets, scheduling appointments and organizing itinerary
- Established goals and procedures for solicitation, funds management and disbursement
- Managed budgets for staff operations to keep costs low and maximize profits
- Wrote funding requests and grant applications to obtain additional funds for operating needs
- Determined target demographics and devised strategic marketing initiatives to reach target audiences.
Connect AssistanceSan Juan
Executive Assistant to CEO
12.2020 - 05.2021
Job overview
- Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls
- Kept physical files and digitized records organized for easy updating and retrieval by authorized team members
- Updated executives on changing business needs by thoroughly documenting internal and client meetings
- Responded to emails and other correspondence to facilitate communication and enhance business processes
- Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability
- Met with top national and international executives on self-designed schedules both monthly and annually
- Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services
- Coordinated travel arrangements, including booking airfare, hotel and ground transportation
- Promoted team productivity by keeping supplies organized and well-stocked.
DARMA CapitalDorado
Executive Assistant, Chief Executive Officer
07.2019 - 12.2020
Job overview
- Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency
- Coordinated travel arrangements, including booking airfare, hotel and ground transportation
- Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity
- Developed and maintained automated alert system for upcoming deadlines on incoming requests and events
- Screened calls and emails and initiated actions to respond or direct messages for 2 executives
- Organized international and domestic travel arrangements for up to 4 staff members, including all transportation and hotel stays
- Worked with senior management to initiate new projects and assist in various processes.
Jackson Investment ManagementSan Juan
Executive Assistant, Chief Executive Officer
10.2016 - 07.2019
Job overview
- Kept physical files and digitized records organized for easy updating and retrieval by authorized team members
- Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls
- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency
- Created expense reports, budgets and filing systems for financial assistants and advisor departments.
Morell, Bauza, Cartagena y DapenaSan Juan
Assistant
08.2014 - 10.2016
Job overview
- Delivered top-notch administrative support to office staff, promoting excellence in office operations
- Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors
- Communicated proactively with supervisors, immediately explained issues and teamed on appropriate solutions
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency
- Managed and completed paperwork and overall office administration operations
- Provided multifaceted services to career professionals by running errands, managing mail, scheduling appointments and arranging transportation
- Managed inventory, placed orders and handled payment for office supplies
- Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
Education
Universidad Ana G. MendezGurabo
Bachelor of Science from Business
05.2025
University Overview
Skills
- Remote Work - 6 years
- 70 WPM typing speed
- Advanced MS Office Suite
- G-Suite
- Zoom & Teams
- Hubspot
- Master calendar management
- Travel coordination
- Federal Grant Administration
Timeline
Executive Assistant to CEO
Business Atelier
05.2021 - Current
Executive Assistant to CEO
Connect Assistance
12.2020 - 05.2021
Executive Assistant, Chief Executive Officer
DARMA Capital
07.2019 - 12.2020
Executive Assistant, Chief Executive Officer
Jackson Investment Management
10.2016 - 07.2019
Assistant
Morell, Bauza, Cartagena y Dapena
08.2014 - 10.2016
Universidad Ana G. Mendez
Bachelor of Science from Business
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