Yashly Veras Vázquez
Caguas
Summary
Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Overview
8
8
years of professional experience
Work History
Recruiter
American Family Assurance Company
01.2020 - Current
- Design and implement overall recruiting strategy
- Develop and update job descriptions and job specifications
- Perform job and task analysis to document job requirements and objectives
- Prepare recruitment materials and post jobs to appropriate job board/newspapers/colleges etc
- Source and recruit candidates by using databases, social media, nominations, etc
- Screen candidates resumes and job applications
- Conduct interviews using various reliable recruiting and selection tools/methods to filter candidates within schedule
- Assess applicants: relevant skills, experience and aptitudes
- Onboard new employees in order to become fully integrated
- Monitor and apply HR recruiting best practices
- Provide analytical and well documented recruiting reports to the rest of the team
- Act as a point of contact and build influential candidate relationships during the selection process
Executive Assistant
American Family Assurance Company
Cataño
09.2019 - Current
- Plans meetings and trade shows by identifying, assembling, and coordinating requirements, establishing contacts, developing schedules and assignments, and coordinating mailing lists
- Tracks sales data, maintains promotional materials inventory, plans meetings and trade shows, maintains databases, and prepares reports
- Schedule appointments and maintain calendars
- Schedule and coordinate staff and other meetings
- Collate and distribute mail
- Prepare communications, such as memos, emails, invoices, reports and other correspondence
- Write and edit documents from letters to reports and instructional documents
- Create and maintain filing systems, both electronic and physical
- Manage accounts and perform bookkeeping
- Draft, review and send communications on behalf of company executive(s)
- Providing administrative support to executive staff members by managing calendars, arranging meetings, and scheduling travel arrangements
- Maintaining relationships with existing clients by providing customer service and answering questions about products and services
- Coordinating events such as conferences or trade shows, scheduling speakers and exhibitors, and arranging for catering services
- Scheduling appointments with prospective clients for senior executives and following up afterwards with status updates and next steps
- Conducting research on potential clients or industries, using industry publications and databases to identify potential opportunities or threats to company operations
- Coordinating travel arrangements such as booking flights, making hotel reservations, and arranging car service
- Facilitated communication between senior management and staff.
- Tackled and addressed top-level, high-priority issues with professional administrative discretion.
- Facilitated board meeting agendas and distributed support materials in advance for successful sessions.
- Assisted in developing policies and procedures pertaining to office administration matters.
- Set up meeting and event logistics for senior management and updated calendars.
- Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
- Conducted research and collected and analyzed data to prepare reports and documents.
- Facilitated communication between different departments within organization.
- Oversaw inventory control processes ensuring availability of supplies at all times.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
Assistant Manager
Macara Boutique
03.2018 - 07.2019
- Develop and implement strategies to attract customers
- Monitor and maintain store inventory
- Ensure store schedules and employees objectives are met by proactive planning
- Generate retail reports including revenues, expenses, competition data analysis and interpretation
Research
University of Puerto Rico Medical Campus
07.2017 - 12.2017
- Application of Lab techniques: pipetting, pH determination, solutions and medium preparation
- Perform animal dissections, cell planting and daily culture monitoring
- Prepared visual presentation reports using computer programs (Power point, Excel)
Research
University of Puerto Rico Medical Campus
01.2017 - 09.2017
- Perform Screening Process
- Assist Dentist while performing dental examination on patients
- Gather anthropogenic measurements of patients
Education
Bachelor Degree - Natural Science
InrterAmerican University
San Juan05.2018
Bachelor Degree - Natural Science
University of Puerto Rico
Cayey11.2017
Skills
- Responsible
- Reliable
- Hardworking
- Strong organizational skills
- Commitment to excellence
- Sharp eye for detail
- Proficient verbal skills
- Proficient written skills
- Excellent communication skills
- Excellent interpersonal skills
- Ability to work under pressure
- Teamwork oriented
- Strong leadership
- Great disposition
- Motivation to learn
- Recruitment strategy
- Candidate sourcing
- Interview techniques
- Onboarding processes
- Data analysis
- Customer service
- Relationship management
Languages
Spanish
First Language
English
Proficient
C2
Timeline
Recruiter
American Family Assurance Company
01.2020 - Current
Executive Assistant
American Family Assurance Company
09.2019 - Current
Assistant Manager
Macara Boutique
03.2018 - 07.2019
Research
University of Puerto Rico Medical Campus
07.2017 - 12.2017
Research
University of Puerto Rico Medical Campus
01.2017 - 09.2017
Bachelor Degree - Natural Science
InrterAmerican University
Bachelor Degree - Natural Science
University of Puerto Rico