Yjajaira Colon Rivera
Arroyo
Summary
Seasoned Finance Manager with a proven track record at the Municipality of Arroyo, adept in financial management and budget analysis. Demonstrates exceptional leadership and business analysis skills, enhancing financial performance and compliance. Achieved significant improvements in program grant objectives, leveraging expertise in public and private accounting.
Overview
23
23
years of professional experience
1
1
Certification
Work History
Finance Manager Federal Program
Municipality of Arroyo
Arroyo
04.2021 - Current
- ARPA/FEMA/CDBG-CRP/CDBG-MRP Finance Manager, monitor compliance with policies, rules and procedures of each program; and knowledge of regulatory and statutory compliance requirements for CDBG-DR and CDBG-MIT and similar programs/projects
- Control and Review of the current mandatory project worksheet for validation of eligible scope of work and cost
- Coordinate and monitor all accounting, administrative tasks; financial performance and progress towards program grant objectives
- Manage financial, accounting reports and all types of financial analysis of the municipality
- Budget control: check that there are no deviations of funds, provide sufficient information or manage the activities of the organization
- Ensure complete preparation of all necessary documentation for accounting and audits
- Preparation of the annual budget and monitoring of it
- Control and validation of the procurement documentation, billing and supporting documents presented in comparison with the scope of work included in the project worksheet to ensure compliance under the guidelines of each program
- Drafting a proposal, ensure visibility of RFR/RFA assignments that are in process
- Review and validate the reimbursement request package and supporting documentation to ensure compliance with program policies
- Related activities including policies, procedures, controls, payroll, budget management, billing, accounting and reporting
- Track and stay current on current federal and local requirements that may apply to the program
- Review of relevant regulations and policies that support the possibility of eligibility or denial
Deputy Director Finances
Municipality of Patillas
Patillas
08.2019 - 01.2021
- Coordinate all accounting, administrative, financial tasks
- Preparation of the annual budget and monitoring of the same
- Cash controls: make an adequate forecast of payments and collections so that there is sufficient liquidity, in addition, you must supervise the cash management strategies
- Manage financial reports, accounting and all kinds of financial analysis of the municipality
- Budgetary control: check that there are no significant deviations, provide sufficient information or manage the activities of the organization
- Coordinate with the advice the management of taxes, presentation of annual accounts, books
- Control expenses
- Control and analysis of purchases
- Supervision of staff
- Drafting a proposal
Judicial Building Administrator, Supervisor, and Administrative Assistant
Public Building Authority
PR
09.2013 - 02.2019
- Managed building maintenance staff payroll, time and attendance system
- Approved and reconciled billing invoices and secured purchase orders for payment
- Recommended funding during annual budgeting process for regular maintenance and improvements
- Preparation of the annual budget and monitoring of the same
- Planed, organized and reviewed the work performed by outside contractors, ensuring work completed to satisfaction and on time
- Provided facility management for a variety of government owned spaces; supervised maintenance staff and coordinated general building services, which include plumbing, electrical, roofing, carpentry, painting, and mechanical maintenance projects
- Recorded and maintained all maintenance efforts on logs where applicable
- Performed general janitorial duties in an emergency situation
- Maintained and supervised maintenance records, registered maintenance requests, and documentation of follow-up procedures from maintenance
- Performed assessments over units, evaluated for maintenance issues, performs safety inspections and determines appropriate repairs or maintenance needed to return unit to move in ready status
- Position was responsible for the management and oversight of building services budgets in Oracle system
- Managed all purchase orders related to building services and maintenance
- Building Services Maintenance & Operations Performed skilled duties in maintaining and repair of building equipment including HVAC, plumbing and electrical systems
- Coordinates and oversees sub-contracted labor (i.e., cleaning, trash removal, snow removal, grounds care, electricians, plumbers and roofers, etc.)
- Coordinated maintenance and repairs to structural, mechanical, and electrical systems
- Coordinated maintenance and repairs of building interiors and exteriors
- Maintain fire protection systems and equipment
- Conducted routine inspections for needed services and repairs
Accountant and Business Administrator
Hermanos Acevedo Valles
Patillas
06.2004 - 08.2013
- Responsible for accounting related information from various sources
- Responsibilities may include monitoring purchases compared to the budget, accounts payable/receivable, general ledger, payroll, capital expenditures/equipment
- Reconciliation of all cash accounts and monitoring of cash receipts and disbursements
- Responsible for the preparation of financial statements
- Primary duty included the performance of office or non-manual work directly related to the business operations of the affiliate and the exercising of discretion and independent judgment with respect to matters of significance
- Maintained the payroll processing, audit and analyze compensation
- Prepared and analyze the payment impact on cash flow projection
- Managed information needed for interim and annual audits, annual tax returns, and for the interim and final cost report
- Prepared and submitted monthly sales tax to state and local authorities
- In charged of audits contracts, invoices, time-sheets, reports, and other documents to substantiate business transactions
- Received and reconciled monthly credit card billing statements, codes, and forwarded to accounts payable for processing
- Classified and summarized transactions, prepared control documents determining debits and credits to general ledger accounts, following standardized procedures using comprehensive practical knowledge
- Used various software applications, such as spreadsheets, databases, & packages to assemble, manipulate, and/or format data for reports
- Verified transaction entry and arithmetic computations by other co-workers, as needed
- Participated in the analytical review of financial results with financial management
- Developed various Prepared By Client (PBC) schedules and work papers as requested by internal and external auditors
- Resolved routine situations and questions from employees, managers, and outside agencies relying on standard procedures and policies
- Researched and advised on accounting treatment of transactions
Seller / Manager
Tiendas Infinito (Almacenes Linda Inc.)
Guayama
11.2001 - 01.2004
- Lead Store operations including: scheduling and paperwork, ensure sales goals are being met, and execute company sales and objectives
- Trained and provide feedback to all employees to ensure they are providing top customer service
- Made customers happy, assisted with purchases and provided expert knowledge on apparel and accessories
- Managed store organization, cleanliness and product merchandising
- Responsible in restocking, inventory control, and ordering new merchandise
Education
Master - Marketing
Interamerican University of Puerto Rico
01.2015
Bachelor - Accounting
Interamerican University of Puerto Rico
01.2007
Skills
- Account Systems Assessment
- Inventory Control
- Business Analysis
- Operations Management
- Public and Private Accounting
- Budget Analysis
- General and Tax Accounting
- Supervision and Training
- Team Leadership
- Procedure Development
- Financial analysis
- Financial budgeting
- Financial management
- Project finance
- Financial revenue
Certification
- Quickbooks
- Sage Software
- Renova
- Oracle
- Microsoft Office
- Rock Solid
Timeline
Finance Manager Federal Program
Municipality of Arroyo
04.2021 - Current
Deputy Director Finances
Municipality of Patillas
08.2019 - 01.2021
Judicial Building Administrator, Supervisor, and Administrative Assistant
Public Building Authority
09.2013 - 02.2019
Accountant and Business Administrator
Hermanos Acevedo Valles
06.2004 - 08.2013
Seller / Manager
Tiendas Infinito (Almacenes Linda Inc.)
11.2001 - 01.2004
Master - Marketing
Interamerican University of Puerto Rico
Bachelor - Accounting
Interamerican University of Puerto Rico
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